ABOUT THE ROLE

Looking for an Executive Assistant to join an outsourcing partner whose strong point is the management of business financial processes for their clients.

You would be a great fit if you have experience in office administration, the ability to understand and process financial documents and knowledge of budget management and cost estimation. Constructive attitude and proactivity are a must.

Onsite role in Cluj-Napoca.

Collaboration through CIM.

ABOUT THE COMPANY

• Keep sight of what really matters: They are a young and enthusiastic team that values collaboration, respect, and mutual support;

• Aspire for excellence: They take pride in their work and are committed to continuous learning and improvement;

• Stronger together: Teamwork drives them to achieve more and grow together;

• Innovate with courage: They constantly push boundaries to reach their vision.

DUTIES AND RESPONSIBILITIES

• Processes purchase invoices, manages supplier relationships and oversees office procurement;

• Manages the client invoicing process;

• Manages the physical and electronic archiving of contracts and accounting documents;

• Advises, supports and provides consultancy to the Management team;

• Maintains communication with the company’s clients and responds to their requests;

• Estimates and monitors budgets;

• Drafts, prepares, and compiles commercial offers as well as various reports or statements;

• Provides assistance and prepares materials in English;

• Tracks and monitors services provided and hours worked versus hours invoiced;

• Actively participates in organizing important events;

• Participates in meetings with key clients and/or the team;

• Collects data and inputs it into various systems;

• Responsible for welcoming clients and couriers.

REQUIREMENTS

• Strong written and verbal communication skills in English;

• Advanced knowledge of Excel;

• Previous experience in office administration, accounting, or a similar role;

• Experience with client relationship management and communication;

• Experience in correctly operating or extracting information from/into databases;

• Positive attitude and punctuality;

• Proactivity and time management.

PERKS AND BENEFITS

• Meal vouchers;

• Private health insurance;

• Bonuses granted on special occasions (holidays, birthday, marriage);

• PTO - 21 days (23 days after 5 years in the company + 1 extra day for every 2 additional years in the company).